Registration Information and Forms

General Information

Below you will find important information about registering and enrolling your child into the Stevenson Elementary School. Please read the information carefully, and complete the necessary forms.

The registration process occurs at the Board of Education Office, located at 1587 West Third Ave. Registration information and forms are available in the Board of Education office. Please use the High School main entrance to reach the Board of Education office. Registration materials may be picked up and/or returned during regular office hours (8:00 a.m. - 3:30 p.m.) Monday through Friday. If you have questions, call Teresa Rill at 481-3600 ext. 4016.

Students MAY NOT enter and WILL NOT be given a schedule in the Grandview Heights City Schools until all registration forms and required information and documents have been completed or provided.

Required Documents (Information)

1. Proof of residency: Lease Agreement/Purchase Agreement that must include all occupants of the residence listed on the agreement (copy is required). If you are unable to provide a lease agreement/purchase agreement, the following must be provided: current phone bill (cell or home) with address listed (copy is required), AND current utility bill (copy is required), AND current bank statement (copy is required), AND valid driver's license with new address, OR a voter's registration card with new address.
2. Student's birth certificate
3. Proof of custodial parent: "In order to facilitate the identification of custodial parents, the law requires any parent awarded custody in an action for divorce, annulment, or dissolution to notify the child's school of the custody arrangements by providing the school with a certified copy of the custody order or decree at the time of enrollment or whenever such order of decree is made." or
4. Proof of guardianship/power of attorney: A court-approved document for guardianship/power of attorney must be provided. If this is "in process", please provide a court-stamped copy. The superintendent will require continual updates until the court has issued the final judgment.

Registration Form
Read and complete the Student Registration form which can be downloaded here.

Release of Records Form
Read and complete the Release of Records form which can be downloaded here.

Kindergarten Registration
Below you will find important information about registering and enrolling your kindergartener in the Grandview Heights City School District. Please read the information carefully.

Please note: Materials will be available beginning Feb 4th in the Board of Education office.

Understanding the Registration Process
Coupled with the excitement of this wonderful time in the lives of our children, families may have many questions and concerns as the new school year approaches. We have developed this information in order to help you better understand the process and timelines which surround the enrollment of your child in the kindergarten program of the Grandview Heights City Schools. We are here to help. Please take a moment to review this information prior to completing/returning any the forms/documents.

What are the Steps of the Registration Process?

1. Each family needs to pick-up a registration packet at the Board of Education Office located at 1587 West Third Avenue (inside the High School). Packets will be available from 8:00 am until 3:30 pm, Monday-Friday.
2. Packets need to be completed and returned to the Board of Education Office.
3. Once a completed packet has been received, you will receive an appointment time for kindergarten assessment. Kindergarten assessment is done during our Kindergarten Round-up Days. No appointment will be made until you have submitted your complete packet.
4. Decisions regarding placement in AM/PM/ALL DAY programs will be made by May 9th.

Frequently Asked Questions

What information do I need to provide before my registration packet is considered complete?
All families will need to provide the following prior to March 31st (delivered to the Board Office):

1. Registration Form with Social Security Number
2. Emergency Card (both sides)
3. Birth Certificate
4. Proof of Residency (see next question)
5. Proof of Guardianship (if appropriate)-court papers proving custody in cases of divorce, separation, or special guardianship
6. All Day Kindergarten deposit $50.00 (if appropriate)

What documents are needed to prove residency?
If you are a homeowner, you will need to provide a copy of your warranty deed or closing statement. You may white out financial information as needed, but the address of the property as well as your signature as buyer must be visible. We will also accept a copy of your Property Summary Page from the Franklin County Auditor’s website if it is accompanied by two utility bills with your name and address on the bills. With this method of proof, you need to submit a notarized letter stating that you occupy the residence and do not use the property as a business or rental.

If you rent property, the only acceptable proof of residency is a current lease agreement. The lease agreement must have the address listed as well as the names of all occupants of the property.

How old does my child need to be in order to attend Kindergarten?
Any child that turns 5 before August 1, 2008 is eligible to attend kindergarten.

What is Round-up Day/Kindergarten Assessment?
Round-up day is an opportunity for school district personnel to get to know more about your child. By using the Kindergarten Diagnostic Inventory, we are better able to assess your child’s motor skills, communication abilities, and academic readiness. Through this process, we can work cooperatively with our families to help ensure a smooth transition in the fall.

How are program placements determined?
We do our best to honor all requests for AM/PM/ALL DAY Kindergarten. However, classroom size, classroom availability, and current staffing levels determine the number of students that can be accepted into each program. In addition, some children are identified through pre-school programs and our kindergarten assessment process as needing a specific placement.

My child is on an I.E.P.; will they automatically be placed in All Day Kindergarten?
No. Any I.E.P. placement is done by an I.E.P. Team. I.E.P. teams will meet this spring to review needs and consider appropriate placements for kindergarten. If Grandview Heights City Schools is not aware that your child has an I.E.P., please make sure to notify us during the registration process. Because final placement decisions will not be made prior to registration, it is important that you check your preference for All Day or Half Day on the registration form.

How does the new State Law requiring a sliding tuition scale for All Day Kindergarten work?
We are currently working on the development of a tuition scale for our All Day Program. It will be based on the Federal Guidelines used for our Free and Reduced Lunch Program. We will not have those guidelines from the government prior to Kindergarten Round Up. If you believe you may qualify and want to be considered for placement in the All Day Program, indicate that you would like to be considered for All Day Kindergarten on your registration form. Also, circle the line that indicates you will be applying for free or reduced tuition. If you are placed in the All Day Program, and do not qualify for tuition assistance, the process outlined in the next section will determine placement.

If all students cannot be placed in the Kindergarten Program that the parent selects as 1st choice, how are program assignments handled?
If any program (AM/PM/ALL DAY) receives more requests than we can accommodate, placements will be made on a lottery basis. To be involved in the lottery, your registration must be complete and your child will need to participate in assessment during Kindergarten Round-up. For All Day Kindergarten placement, priority will be given to those students that have been identified by a School District I.E.P. Team as having special educational needs that are best met by our All Day Program. After these students have been placed, a lottery will be held to fill the remaining vacancies. Keep in mind that we will do our best to accommodate all requests. In addition, no student will be placed in the lottery if his or her registration is not complete.

What type of childcare does the district provide?
Our day care program is a separate entity from our kindergarten program. Acceptance into any of our kindergarten programs does not guarantee placement in childcare. However, we will work to honor all requests. Again, class size, available space, and current staffing levels will determine which day care programs we will offer. Currently, we offer before school care from 7:00 am – 8:10 am. We offer after school care from 2:50 pm – 6:00 pm. Currently there is no extended care for students enrolled in AM/PM kindergarten.

What costs are associated with Kindergarten enrollment?
There is no cost associated with registration unless you are requesting All Day Kindergarten. There is a $50 deposit required for anyone requesting All Day Kindergarten. If your child is accepted into the All Day Kindergarten Program, the $50 deposit will be applied to your first month’s tuition. If your child is not accepted into the All Day Program, you will receive a full refund.

What is the fee for All Day Kindergarten?
This year, the fee for All Day Kindergarten will be approximately $250-$325 per month. From year to year, charges vary based on enrollment and staffing. Once we have finalized the majority of kindergarten placements for the 2008-2009 school year, a tuition agreement will be sent to those families that have been placed in the All Day Program.

What times do kindergarten students attend class?
Students enrolled in AM Kindergarten attend from 8:10 am – 11:05 am.
Students enrolled in PM Kindergarten attend from 11:55 am – 2:50 pm.
Students enrolled in All Day Kindergarten attend from 8:10 am – 2:50 pm.

This year, there was no extended day care for students in the AM/PM Programs. Why?
The demand for this type of program was extremely limited. It was not financially possible to provide this service to the few families that requested extended day care.

What if I have additional questions?
If your question pertains to registration or round-up day, please contact Teresa Rill at 481-3600 ext. 4016.

If your question pertains to Kindergarten curriculum, please call Robert Louis Stevenson Elementary at 481-3640.

If your question pertains to childcare, please call Dee Turner at 485-4209.